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Methods to add mission administration instruments to Nextcloud

Laptop computer displaying logo of Nextcloud.
Picture: monticellllo/Adobe Inventory

Nextcloud is my go-to self-hosted cloud service. With the platform, there’s virtually no restrict to what I could make it do. Out of the field, it already provides a fairly Google Drive-like cloud storage characteristic that simplifies the method of sharing recordsdata and folders. You’ll additionally discover built-in video and audio chats, exercise streams, tags and favorites; there’s even a built-in workplace suite for docs, spreadsheets and extra.

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However, what if I stated there have been further options you possibly can add to Nextcloud to show the platform right into a mission administration software? If that piques your curiosity, learn on. Nevertheless, earlier than you do, know that this isn’t going to magically rework Nextcloud into Asana, Trello or Smartsheet. What it would do is make it doable so that you can handle your initiatives in-house, with out counting on a third-party service. On prime of that, Nextcloud could be put in on commodity {hardware}.

With all of that stated, are you able to learn the way to show Nextcloud into your go-to mission administration software for small to medium initiatives? Let’s dive in.

What you’ll want

To make this work, you’ll want a working occasion of Nextcloud. I might advocate utilizing the most recent model (v25). You’ll additionally want a consumer with admin privileges. That’s it. Let’s get to work.

Methods to set up an app on Nextcloud

Earlier than we get into the apps you must set up, let me first present you the way simple it’s to put in these apps. The very first thing you will need to do is log in to your Nextcloud occasion with an admin consumer account.

Subsequent, click on in your profile icon within the top-right nook, and click on Apps from the menu. Within the ensuing window (Determine A), you’ll see your put in apps and an inventory of classes to select from.

Determine A

Nextcloud's default apps page will tell you if any updates are available.
Nextcloud’s default apps web page will inform you if any updates can be found.

To put in an app, click on on a class within the left navigation, find an app you wish to set up after which click on the related Obtain And Allow button (Determine B).

Determine B

Installing the Calendar app in Nextcloud 25.
Putting in the Calendar app in Nextcloud 25.

And that’s all there may be to putting in purposes in Nextcloud. Now, let’s check out what apps you would possibly set up to show the platform right into a mission administration software.

What apps to put in for mission administration

Right here is the listing of apps I consider will help flip Nextcloud right into a mission administration platform for you or your online business.


Calendar is discovered within the Workplace & Textual content class and is a consumer interface for the Nextcloud CalDAV server. With this app, you may sync occasions from numerous gadgets, combine with different Nextcloud apps, invite folks to occasions, see when attendees can be found to fulfill, set reminders, search and add duties.


Discovered within the Workplace & Textual content class, the Analytics app makes it doable to attach knowledge from totally different sources like CSV, spreadsheets, software programming interfaces, imports, handbook entry; allow versatile experiences; combine with the likes of GitHub Statistics, web site grabber and JSON; entry real-time storage; develop superior knowledge hundreds with scheduling; create charts, zoom, tables and filters; pattern; dis-/aggregation; regulate the edge for alerts; and share knowledge. If you happen to depend upon knowledge, this app can be a should.


Contacts is a reasonably easy app. It permits you to maintain an inventory of contacts. You may even share your handle guide and luxuriate in integration with different Nextcloud apps. This one is a no brainer.


If you happen to want kanban boards, Deck is the app. Now, earlier than you get too excited, the Deck app is nowhere close to the likes of Trello’s kanban boards. But when all you want is a extra fundamental possibility, this app is what you’re in search of.

Deck options drag-and-drop card placement, markdown help, labels, sharing, file attachments, feedback and adjustments added to the exercise stream. It’s not all bells and whistles, however this app will get the job finished. For extra info on how Deck works, take a look at Methods to create a Kanban Board in Nextcloud.


There’ll come a time when you must gather info out of your staff, your shoppers, or your clients. If you do, you’ll need the Varieties app put in. This app makes it simple to create a easy kind, ship it and think about the outcomes. The most effective factor about this app is that it retains all your knowledge in-house, so there’s no third celebration to intervene.


You would possibly even wish to add electronic mail help to Nextcloud, so you may extra shortly talk along with your mission administration staff. For that, you’ll need the Mail app. The Nextcloud Mail app can connect with a number of IMAP accounts, ship and obtain encrypted mail, and combine with different Nextcloud apps.

Thoughts Map

If you happen to want to have the ability to map out your ideas, add the Thoughts Map app. With this app, you may create, open, save and edit thoughts map recordsdata. It’s fairly fundamental, nevertheless it will get the job finished.


For some purpose, the Speak app is now not put in by default. This app provides the built-in video and audio name characteristic and even consists of text-based chat integration. You’ll additionally get pleasure from display sharing, non-public teams, public and password-protected chats, and integration with different Nextcloud apps.


The Duties app makes it doable so as to add and maintain monitor of duties inside Nextcloud. Duties can have titles, descriptions, and begin and due dates, and they are often labeled as essential. Duties can be shared with different staff members and synchronized utilizing CalDav, which can be utilized to sync with apps like Thunderbird and extra.

And there you’ve got it. If you happen to require a fundamental mission administration software and wish to maintain it in-house, Nextcloud might be an possibility. It gained’t take you greater than 10 minutes so as to add all of those apps and lift your on-premises cloud resolution to the subsequent stage.

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